Before
- Shared spreadsheet
- Mutations by email
- Statement paid without control
- Forgotten plate deposit
- Missed termination
The Swiss fleet contract register
Your fleet changes. Your premium follows, day by day.
Register, changes, premium recalculation and statement checking in one tool.
Flottaris is Swiss software that keeps the vehicle register of a fleet insurance contract, recalculates premiums pro rata under the contract's convention and checks the insurer's statement. It serves companies, brokers and insurers, and its data is hosted in Switzerland.
Data hosted in Switzerland · Five prorata conventions · From CHF 49.- excl. VAT/month
Fleet register
Control view
42
Active vehicles
6
Open mutations
3
Upcoming deadlines
VD 234 567
Active coverage
GE 812 445
Mutation reported
FR 304 991
Acknowledgment pending
+ CHF 480.00 claimed on a plate deposit
3 insurer acknowledgments overdue
Flottaris in 1 minute
Swiss law
LCA and LCR within the context of the fleet contract
Official registers
Commercial register and matricule key
Structured exchanges
Tracking of notifications to insurers
Data hosted in Switzerland
Data hosted in Zurich
From spreadsheet to register
Before, and with Flottaris
With Flottaris
- Shared and dated register
- Structured and sealed mutations
- Statement checked line by line
- Deposit credit tracked
- Deadlines flagged in time
Three lines out of eight are wrong
A received statement, recalculated line by line against the register. Every discrepancy names its rule. No amount appears without its rule.
Cumulative discrepancy across eight vehicles, CHF 1'141.33.
Fictitious statement.
- VD 157 769
- 01.01.2025 to 31.12.2025
- Invoiced premium
- CHF 1'850.00
- Recalculated premium
- CHF 1'850.00
- Difference
- CHF 0.00
- Full annual premium
- GE 5 932
- 26.08.2025 to 31.12.2025
- Invoiced premium
- CHF 503.47
- Recalculated premium
- CHF 503.47
- Difference
- CHF 0.00
- 30E/360 convention, 125 units
- ZH 934 166
- 14.03.2025 to 30.06.2025
- Invoiced premium
- CHF 1'005.12
- Recalculated premium
- CHF 627.12
- Difference
- CHF 378.00
- The insurer kept billing sixty-six days after the vehicle left the fleet on 30.06. Annual premium CHF 2'100.00, one hundred and nine days owed.
- AG 427 114
- 01.07.2025 to 31.12.2025
- Invoiced premium
- CHF 806.58
- Recalculated premium
- CHF 806.58
- Difference
- CHF 0.00
- 184 actual days over 365, annual premium CHF 1'600.00
- VD 481 980
- 01.02.2025 to 30.04.2025
- Invoiced premium
- CHF 1'065.21
- Recalculated premium
- CHF 585.21
- Difference
- CHF 480.00
- The plates were deposited on 30.04: the insurer billed seventy-three days of suspended cover. Annual premium CHF 2'400.00, eighty-nine days owed.
- FR 82 401
- 16.09.2025 to 31.12.2025
- Invoiced premium
- CHF 350.00
- Recalculated premium
- CHF 350.00
- Difference
- CHF 0.00
- 7 half-months over 24, annual premium CHF 1'200.00
- NE 91 274
- 04.05.2025 to 31.12.2025
- Invoiced premium
- CHF 850.00
- Recalculated premium
- CHF 566.67
- Difference
- CHF 283.33
- The insurer billed the whole year although the vehicle joined the fleet on 04.05. Annual premium CHF 850.00, eight months owed.
- VS 248 617
- 01.01.2025 to 31.12.2025
- Invoiced premium
- CHF 2'250.00
- Recalculated premium
- CHF 2'250.00
- Difference
- CHF 0.00
- Full annual premium
| Registration plate | Period | Invoiced premium | Recalculated premium | Difference | Applied rule |
|---|---|---|---|---|---|
| VD 157 769 | 01.01.2025 to 31.12.2025 | CHF 1'850.00 | CHF 1'850.00 | CHF 0.00 | Full annual premium |
| GE 5 932 | 26.08.2025 to 31.12.2025 | CHF 503.47 | CHF 503.47 | CHF 0.00 | 30E/360 convention, 125 units |
| ZH 934 166 | 14.03.2025 to 30.06.2025 | CHF 1'005.12 | CHF 627.12 | CHF 378.00 | The insurer kept billing sixty-six days after the vehicle left the fleet on 30.06. Annual premium CHF 2'100.00, one hundred and nine days owed. |
| AG 427 114 | 01.07.2025 to 31.12.2025 | CHF 806.58 | CHF 806.58 | CHF 0.00 | 184 actual days over 365, annual premium CHF 1'600.00 |
| VD 481 980 | 01.02.2025 to 30.04.2025 | CHF 1'065.21 | CHF 585.21 | CHF 480.00 | The plates were deposited on 30.04: the insurer billed seventy-three days of suspended cover. Annual premium CHF 2'400.00, eighty-nine days owed. |
| FR 82 401 | 16.09.2025 to 31.12.2025 | CHF 350.00 | CHF 350.00 | CHF 0.00 | 7 half-months over 24, annual premium CHF 1'200.00 |
| NE 91 274 | 04.05.2025 to 31.12.2025 | CHF 850.00 | CHF 566.67 | CHF 283.33 | The insurer billed the whole year although the vehicle joined the fleet on 04.05. Annual premium CHF 850.00, eight months owed. |
| VS 248 617 | 01.01.2025 to 31.12.2025 | CHF 2'250.00 | CHF 2'250.00 | CHF 0.00 | Full annual premium |
The contract, line by line
Six controls in a single register
Each function starts from the contract data and leaves a readable trace.
Register and plates
A dated reference for every vehicle and every control plate.
- Nine-digit matricule key
- Control plate history
- Visible contract status
Fictional data
VD 234 567 · Active
Matriculation number 123456789
Entered on 01.10.2026
Sealed mutations
Each notification keeps its content, its time and its fingerprint.
- Immutable content after notification
- Control fingerprint
- Insurer acknowledgment tracked
Fictional data
Addition reported
Fingerprint verified
Acknowledgment pending
Premium recalculation
The premium follows the covered period and the contract's convention.
- Five conventions supported
- Rule displayed with the amount
- Day-accurate calculation
Fictional data
Annual premium CHF 2'400.00
30E/360 convention
Calculated premium CHF 840.00
Statement control
Each received line is reconciled with the register and the expected calculation.
- Matricule, plate, chassis reconciliation
- Documented discrepancies
- Plate deposits and credits tracked
Fictional data
8 lines reconciled
3 discrepancies to review
CHF 480.00 to claim
Deadlines and alerts
Contract dates become tracked actions.
- Termination and renewal
- Documents to renew
- Overdue acknowledgments
Fictional data
3 upcoming deadlines
1 priority action
Alert in 18 days
Claims and buyback arbitration
The claim cost is compared against the scale and its effect on the bonus-malus level.
- Bonus-malus level before and after the claim
- Annual extra cost explained
- Advice generated by the scale
Fictional data
Cost CHF 12'400.00
Level from 8 to 12
Buyback recommended
A shared reference
One register, three perspectives
Each party views what falls under its role, based on the same contract data.
Companies
Keep your fleet, mutations and deadlines under control.
See for companiesBrokers
Manage your clients' contracts without multiplying files.
See for brokersPilot program
Insurers
Explore structured exchanges as part of the pilot program.
Discover the pilotFree tool
Find the prorata convention applied
Compare a statement line against the five Swiss conventions. The calculation remains unchanged and runs in your browser.
Practical guides
Prorata checker
Enter a premium and a period. The five Swiss market conventions are calculated in your browser, no data leaves it.
- ACT/365
- Units
- 128
- Denominator
- 365
- Amount
- CHF 113.97
- ACT/360
- Units
- 128
- Denominator
- 360
- Amount
- CHF 115.56
- 30E/360✓
- Units
- 125
- Denominator
- 360
- Amount
- CHF 112.85
- Started months
- Units
- 5
- Denominator
- 12
- Amount
- CHF 135.42
- Fortnights
- Units
- 9
- Denominator
- 24
- Amount
- CHF 121.88
| Convention | Units | Denominator | Amount |
|---|---|---|---|
| ACT/365 | 128 | 365 | CHF 113.97 |
| ACT/360 | 128 | 360 | CHF 115.56 |
| 30E/360✓ | 125 | 360 | CHF 112.85 |
| Started months | 5 | 12 | CHF 135.42 |
| Fortnights | 9 | 24 | CHF 121.88 |
Maximum difference
CHF 22.57
that is 20 percent between the most and least expensive convention for this period.
Your insurer applies the 30E/360 convention.
Getting started
Get started in one week
01
Import the fleet
Import vehicles with their nine-digit matricule key.
02
Set up the contract
Enter the contract and its prorata convention.
03
Check the statement
Reconcile the first statement line by line.
The limits, stated upfront
A product that claims to do everything does nothing properly. Here is what Flottaris will not do.
What Flottaris does
- Keeps the fleet mutation register, date by date, as an enforceable record.
- Recalculates premiums by the day, using the prorata convention in your contract.
- Checks the insurer statement line by line and shows every discrepancy.
- Tracks deadlines for plate deposits, termination and renewal.
- Shares one register between the holder company, its broker and its insurer.
What Flottaris does not do
- Flottaris does not connect automatically to insurer systems, data enters by import or entry.
- Flottaris does not compare offers or give insurance advice, that remains your broker's role.
- Flottaris provides no telematics and tracks neither location nor driving.
- Flottaris does not calculate total cost of ownership or manage workshops.
Clear pricing
The right scope for each party
Companies
Register plan
From CHF 49.- excl. VAT/month
10 to 24 vehicles, monthly with no commitment or annual with 2 months free.
Brokers
Firm plan
From CHF 149.- excl. VAT/month
Up to 25 fleets, then CHF 5.- per month for each additional fleet.
Insurers
Pilot program
On request
Application and scoping with the Flottaris team.
Frequently asked questions
Try Flottaris on a sample fleet
Browse the register, mutations, deadlines and statement control with fictional data.
The guide to eleven discrepancies
Eleven discrepancies found in Swiss fleet statements and the points to check.
The fleet register template
A workbook for your vehicles, control plates, changes and covers.
The fleet contract letter
A monthly summary of fleet contract rules, controls and deadlines, with no advertising.
One email per month at most.
Subscriptions will open soon.